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NOTARIAL SECTION

Any individual who is to execute an affidavit or other documents requiring oath or any person who is to execute legal documents, such as Special Power of Attorney, General Power of Attorney, Affidavit, Certification, Deed of Donation, Deed of Sale, Extra-judicial Settlement of Estate, which are to be used in the Philippines are required to appear personally and sign the documents at the Consulate General.

Requirements:

  1. Original document for notarization/authentication together with any valid IDs (please see acceptable IDs below);
  2. Another set of the document to be notarized/authenticated (of the document and valid ID/s).

Acceptable VALID IDs are: Philippine passport (for Filipino citizens), Canadian citizenship card or Canadian passport (for Canadian citizens), Driver's License, Permanent Residence Card, Ontario Photo Card.

Canadian documents to be used in the Philippines must first be authenticated by the Official Documents Services (ODS). Main Floor, 222 Jarvis St., Toronto ON M7A 0B6. Please refer to: Official Documents Services (ODS) for further information. Afterwhich, they may proceed to the Philippine Consulate General for authentication

IMPORTANT REMINDERS/REQUIREMENTS:

  1. Documents pertaining to properties, extrajudicial settlement of the estate, court cases, contracts/agreements and bank-related transactions should be accompanied by copies of valid passports.
  2. Documents issued by Canadian agencies/offices to be used in the Philippines must first be authenticated by the Official Documents Services (ODS) with office address: Main Floor, 222 Jarvis St., Toronto ON M7A 0B6. Please refer to: Official Documents Services (ODS) for further information. Afterwhich, they may proceed to the Philippine Consulate General for authentication.
  3. In case the document is executed by a resident of Manitoba and notarized by a notary public appointed in Manitoba, the said document should be submitted for authentication by the authorized authentication officers of the Department of Growth, Enterprise and Trade of Manitoba located at 10th Floor, Rm. 1034, at 405 Broadway, Winnipeg, Manitoba R3C 3L6 at telephone number 1-204.945 26 54. The authenticated document together with a self-addressed/stamped mailing envelope and the authentication fee payment of $36.25 (through money order or bank draft payable to the Philippine Consulate General in Toronto) should mailed to the Philippine Consulate General for final authentication.

Note: Please be advised that effective 15 June 2019, the Philippine Consulate General in Toronto no longer affixes red satin ribbons on its authenticated/notarized documents, pursuant to instructions from the Department of Foreign Affairs.

Notarial Fee and Processing time:

Fee: CAD$36.25 per document, payable in cash, money order or certified check addressed to the Philippine Consulate General.

Processing time: Upon submission of the document/s with the requirements, the duly-notarized document will be released the next working day (after one working day) between 2:00pm and 4:00pm.

In case the applicant could not pick-up the document personally, the authorized representative must present a letter of authorization from the applicant and the representative's original and photocopy of a valid ID card.

For mailing/delivery of the consularized documents, the applicant must provide a self-addressed/stamped mailing envelope, preferably an XPRESSPOST from Canada Post with tracking numbers for tracking purposes

NBI Clearance

Fee: C$36.25 either in strong cash/money order/bank draft

Requirements:

  1. Copy of valid passport (original passport to be presented)
  2. 2” x 2” colored photo with white background taken within three (3) months prior to application

Applicants will be asked to accomplish the NBI Form No. 5 and a consular staff will take the fingerprints of the applicants, accordingly.The notarized NBI Form No. 5 will be released the same day.

The following requirements should be submitted to the National Bureau of Investigation (NBI) for the issuance of an NBI clearance:

  1. Authenticated NBI form No. 5
  2. Copy of valid passport
  3. Letter of Authorization to the Representative in the Philippines
  4. Cash payment of One Hundred Thirty Pesos (Php130.00), Philippine currency

Address of the NBI Office in Manila:

  • Ms. Emelyn M. Aoanan
  • Chief, Information and Communication
  • Technology Division
  • 4th Floor, NBI Clearance Bldg.,
  • UN Avenue, Ermita, Manila

If the applicant is renewing an NBI clearance issued from 2014 to present, and there is no correction in the name, place and date of birth, the applicant does not need to have his/her fingerprints taken. The applicant may send the original NBI clearance, a copy of his/her valid Passport, one (1) 2X2 photo with white background and a letter of authorization to the authorized representative for onward submission/filing to the NBI office in Ermita, Manila. NBI clearance is Php130.00, Philippine currency.

Applicants from far places can request a copy of the NBI Form No. 5 from the Philippine Consulate with a return self-addressed/stamped mailing envelope so the Consulate can mail the NBI Form. Please accomplish the form and have your fingerprints taken at any nearest RCMP station in your area and request for the calling card of the officer who took the impression of your fingerprint. Mail the following to the Philippine Consulate General in Toronto:

  1. Duly-accomplished NBI form No. 5;
  2. The RCMP officer's calling card;
  3. Photocopy of the applicant’s valid passport;
  4. A self-addressed/ stamped mailing envelope;
  5. Payment for the fee of C$36.25, through either a certified cheque or money order payable to the Philippine Consulate General in Toronto.

Once you get the duly-notarized Form, you will send it to the Philippines for filing at the NBI, through your authorized representative with a written authorization from the applicant and a photocopy of the applicant’s valid passport. NBI clearance is Php130.00, Philippine currency.

 

REQUIREMENTS FOR BRINGING PETS (Dogs and Cats) TO THE PHILIPPINES

    1. Sanitary and Phytosanitary Import Clearance (SPSIC) – the SPSIC may be obtained from the Bureau of Animal Industry – National Veterinary Quarantine Services Division (NVQSD).

      Fill up the registration form

      After registration, you can log in using your registered email address and password for the SPS clearance application (import permit) at http://www.intercommerce.com.ph/home.asp

      Client will log in using their registered email address and password at http://www.intercommerce.com.ph/home.asp for the status of their application and printing of their SPS clearance.

      For further queries, you may call tel no. +632.920.0816, +632.925.4343 or email This email address is being protected from spambots. You need JavaScript enabled to view it. and This email address is being protected from spambots. You need JavaScript enabled to view it.

      BUREAU OF ANIMAL INDUSTRY, DEPARTMENT OF AGRICULTURE, Visayas Avenue, Diliman, Quezon City. Tel No: +632.920.0816

    2. International Health Certificate for Dogs and Cats issued by the Canadian Food Inspection Agency and authenticated by Ministry of Government Services/ Official Documents Services (ODS) (Please refer to INTERNATIONAL HEALTH CERTIFICATE FOR DOGS AND CATS

- Secure a health certificate for each pet from a duly licensed veterinarian or from the Canadian Food Inspection Agency. The health certificate should be issued within 30 days before the date of arrival in the Philippines. The health certificate should certify that the animal is free from, and has not been recently exposed to, any dangerous or communicable disease, and that it has been given anti-rabies and other required inoculations.

3. The import permit and authenticated health certificate must be presented at the airport upon the arrival of the pet.

The Consulate is NOT RESPONSIBLE for delay or loss in mail or any other uncontrollable circumstances surrounding acknowledgment or authentication of your documents.

CERTIFICATE OF DRIVING EXPERIENCE

How to claim a Driver’s Licence Card and Certificate of Driving from the Land Transportation Office (LTO) in the Philippines by an Authorized Representative of an Individual residing/working outside the Philippines:

  • Prepare a Special Power of Attorney (SPA) authorizing a representative in the Philippines to do the following:
  1. Claim the Driver’s Licence Card from the Land Transportation Office (LTO);
  2. Request for a Certificate of Driving from the LTO Main Branch (only);
  3. Submit the Certificate of Driving from LTO to the Department of Foreign Affairs for authentication;
  4. Claim the authenticated Certificate of Driving from the DFA;
  • Photocopies of valid IDs bearing the signatures and photos of the owner of the SPA and the authorized representative should be attached to the SPA
  • The SPA should be notarized by the Philippine Consulate General in Toronto
  • The duly notarized SPA should be sent to the representative in the Philippines
  • The representative in the Philippines to present the notarized SPA to the LTO and DFA. Photocopies are required for submission to the said agencies.

 

FOR MANITOBA

Upon receipt of the authenticated Certificate of Driving from the DFA in the Philippines, the same should be authenticated by the Philippine Consulate General in Toronto prior to submission to the Government of Manitoba, together with the Philippine Driver’s Licence Card, for the application of Driver’s Licence in Manitoba.

FOR TORONTO

Upon receipt of the authenticated Certificate of Driving from the DFA in the Philippines, the same should be authenticated by the Philippine Consulate General in Toronto prior to submission to the Government of Ontario, together with the Philippine Driver’s Licence Card, for the application of Driver’s Licence in Ontario.

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