NOTARIAL SECTION

Any individual who is to execute an affidavit or other documents requiring oath or any person who is to execute legal documents, such as Special Power of Attorney, General Power of Attorney, Affidavit, Certification, Deed of Donation, Deed of Sale, Extra-judicial Settlement of Estate, which are to be used in the Philippines are required to appear personally and sign the documents at the Consulate General.

Please book an appointment here: https://dfaincanada.com/tor/appointment/

 PERSONAL APPEARANCE:

1. Original document for notarization/authentication together with any valid IDs and photocopy(please see acceptable IDs below);
   You may use your own form or fill-up the form provided by the Philippine agency/office for you to comply.
2. Another set of the document to be notarized/authenticated with the photocopy of valid ID/s for the Consulate's file.
3. Payment fee of CS36.25 per set of document, payable in cash or money order addressed to the Philippine Consulate General in Toronto.
   Please note that personal checks are not accepted.
4. Self-addressed Canada Post express post envelope

Acceptable VALID IDs are: Philippine passport (for Filipino citizens), Canadian citizenship card or Canadian passport (for Canadian citizens), Driver's License, Permanent Residence Card and Ontario Photo Card.

Documents pertaining to properties, extrajudicial settlement of the estate, court cases, contracts/agreements and bank-related transactions should be accompanied by copies of valid passports.

CONSULARIZATION OF DOCUMENTS BY MAIL:

1. Before sending your document/s to the Consulate, please have your document/s notarized by any NOTARY PUBLIC in Ontario;
2. Bring/send the notarized document/s for authentication to the Official Documents Services (ODS) with office address: Main Floor, 222 Jarvis St., Toronto ON M7A 0B6. Please refer to: Official Documents Services (ODS) for further information.
3. Send the authenticated document/s to the Philippine Consulate General for final authentication.
4. The Consulate is NOT RESPONSIBLE for delay or loss in mail or any other uncontrollable circumstances surrounding acknowledgment or authentication of your documents.

Kindly mail the following to the Philippine Consulate (Attn.: Notarials Section):

1. Authenticated document/s and a photocopy of it;
2. Copy of valid passport/s of principal signatories of the document;
3. Payment fee of C$36.25 per document, through postal money order or bank draft payable to the Philippine Consulate General in Toronto.
4. Self-addressed Canada Post expresspost envelope. (Please indicate your contact number in the envelope)

 IMPORTANT REMINDERS/REQUIREMENTS: 

1. Documents that have been notarized by any notary public in Ontario, CA must first be authenticated by the Official Documents Services (ODS) with office address: Main Floor, 222 Jarvis St., Toronto ON M7A 0B6. Please refer to: Official Documents Services (ODS) for further information. The authenticated documents may then be submitted to the Philippine Consulate General for final authentication.
2. Documents issued by the Canadian agencies/offices to be used in the Philippines must first be notarized by any notary public in Ontario, CA and authenticated by the Official Documents Services (ODS) before submitting to the Philippine Consulate for final authentication.
3. For residents of MANITOBA, all documents must be notarized by a notary public appointed in Manitoba and then submitted for authentication to the authorized authentication officers of the Department of Growth, Enterprise and Trade of Manitoba located at 10th Floor, Rm. 1034, at 405 Broadway, Winnipeg, Manitoba R3C 3L6 at telephone number 1-204.945 26 54. The authenticated document together with a return self-addressed expresspost envelope and the authentication fee payment of $36.25 per document (through money order or bank draft payable to the Philippine Consulate General in Toronto) should be mailed to the Philippine Consulate General for final authentication.

Note: Please be advised that effective 15 June 2019, the Philippine Consulate General in Toronto no longer affixes red satin ribbons on its authenticated/notarized documents, pursuant to instructions from the Department of Foreign Affairs.

Notarial Fee and Processing time:

Fee: CAD$36.25 per set of document

Processing time: Upon receipt of the document/s with the requirements, the duly-notarized document will be released after two (2) working days.

For mailing/delivery of the consularized documents, the applicant must provide a self-addressed/stamped mailing envelope, preferably an XPRESSPOST from Canada Post with tracking numbers for tracking purposes.

NBI Clearance

1. Secure an NBI clearance application form (NBI Form no. 5) from the Philippine Consulate General in Toronto by sending a letter requesting for the form with a return self-addressed/stamped envelope so the Consulate can mail the NBI form. Kindly indicate the applicant’s citizenship for the issuance of the proper form.
2. Applicants must accomplish the form and their fingerprints taken at any nearest RCMP station or RCMP-accredited fingerprinting office and request for the calling card of the officer who took the fingerprint impression.
3. The following requirements should be submitted to the Philippine Consulate General in Toronto:
   • Duly-accomplished NBI form No. 5 with 2x2 colored photo taken within three (3) months;
   • The business card of the officer who took your fingerprint impressions;
   • A photocopy of your valid passport;
   • Return Expresspost envelope;
   • NBI Payment fee of C$36.25, through postal money order or bank draft payable to the Philippine Consulate General in Toronto
4. Register online at https://clearance.nbi.gov.ph/. New applicants are required to sign up and to sign in to apply for a clearance where a reference number will appear. Take note of the reference number as this will serve as the NBI’s code in the retrieval of the applicant’s data and status of application.
5. Send the authenticated NBI Form no. 5 to the NBI office in the Philippines via international courier of the applicant’s choice. Send the NBI clearance application and the other requirements (extra ID photos and copies of valid passport & another valid ID) directly to the Philippines to:
   
   Mailed Clearance Section,
   3rd Floor, NBI Bldg.,
   UN Avenue, Ermita, Manila 1000

1. Include payment of 155 Philippine pesos application fee, either in cash or in the form of an international bank draft or international postal money order which is negotiable in the Philippines, payable to the NBI Director. The following are accredited banks: Philippine National Bank (PNB); HSBC; ANZ Bank; Metrobank; and Bank of the Philippine Islands (BPI). Applicant must also send a self-addressed envelope from their preferred international courier. Note: Another option aside from sending Pesos 155 in cash would be to send the equivalent amount in US Dollars (about US$ 4).
2. Applicant's NBI clearance certificate will be mailed to them directly from NBI-Manila using Philippine post or the applicant’s return envelope.
3. Applicants may also send the requirements to their authorized representative in the Philippines to apply for the NBI clearance certificate on applicant’s behalf at the NBI Main Office in Manila. In this case, applicant does not need to send a self-addressed return envelope but must provide an authorization letter for their representative to apply on applicant's behalf. If applying for the NBI clearance through a Philippine representative, applicant's NBI clearance certificate will be released to their representative, who will then have to send it to applicant abroad.

Applicants may also visit the NBI website for important advisories/announcements regarding the NBI clearance application at www.nbi.gov.ph

Please note that there is no need to request and accomplish the NBI Form No. 5 and your fingerprints taken, if you have your old NBI clearance issued from 2014 to present, and no correction in your name, place and date of birth. You may directly send your original NBI clearance, copies of your valid passport and another valid ID, one 2x2 photo with white background and a letter of authorization to your authorized representative in the Philippines for onward submission/filing to the NBI office in Ermita, Manila.

REQUIREMENTS FOR BRINGING PETS (Dogs and Cats) TO THE PHILIPPINES

1. Sanitary and Phytosanitary Import Clearance (SPSIC) – the application for SPSIC may be done by the client/applicant ONLINE at the InterCommerce Network Services (INS), the Bureau of Animal Industry’s authorized service provider, through its website http://www.intercommerce.com.ph/registrationbai.asp

Client will log in using their registered email address and password at http://www.intercommerce.com.ph/home.asp for the status of their application and printing of their SPSIC.

For inquiries/queries, the Bureau of Animal Industry may be contacted at telephone no. +632 8528 2240 or email This email address is being protected from spambots. You need JavaScript enabled to view it. and This email address is being protected from spambots. You need JavaScript enabled to view it.

BUREAU OF ANIMAL INDUSTRY, DEPARTMENT OF AGRICULTURE, Visayas Avenue, Diliman, Quezon City. Tel No: +632.920.0816

1. International Health Certificate for Dogs and Cats issued by the Canadian Food Inspection Agency (Please refer to INTERNATIONAL HEALTH CERTIFICATE FOR DOGS AND CATS)

⇒ The International Health Certificate for Dogs and Cats should be authenticated by Ministry of Government Services/ Official Documents Services (ODS).

⇒

The authenticated International Health Certificate should be submitted to the Philippine Consulate for final authentication.

- Secure a health certificate for each pet from a duly licensed veterinarian or from the Canadian Food Inspection Agency. The health certificate should be issued within 30 days before the date of arrival in the Philippines. The health certificate should certify that the animal is free from, and has not been recently exposed to, any dangerous or communicable disease, and that it has been given anti-rabies and other required inoculations.

1. The SPSIC and the authenticated International Health Certificate must be presented at the airport upon the arrival at the Philippines.

The Consulate is NOT RESPONSIBLE for delay or loss in mail or any other uncontrollable circumstances surrounding acknowledgment or authentication of your documents.

CERTIFICATE OF DRIVING EXPERIENCE

How to claim a Driver’s Licence Card and Certificate of Driving from the Land Transportation Office (LTO) in the Philippines by an Authorized Representative of an Individual residing/working outside the Philippines:

• Prepare a Special Power of Attorney (SPA) authorizing a representative in the Philippines to do the following:

1. Claim the Driver’s Licence Card from the Land Transportation Office (LTO);
2. Request for a Certificate of Driving from the LTO Main Branch (only);
3. Submit the Certificate of Driving from LTO to the Department of Foreign Affairs for authentication;
4. Claim the authenticated Certificate of Driving from the DFA;

• Photocopies of valid IDs bearing the signatures and photos of the owner of the SPA and the authorized representative should be attached to the SPA
• The SPA should be notarized by the Philippine Consulate General in Toronto
• The duly notarized SPA should be sent to the representative in the Philippines
• The representative in the Philippines to present the notarized SPA to the LTO and DFA. Photocopies are required for submission to the said agencies.

FOR MANITOBA

Upon receipt of the authenticated Certificate of Driving from the DFA in the Philippines, the same should be authenticated by the Philippine Consulate General in Toronto prior to submission to the Government of Manitoba, together with the Philippine Driver’s Licence Card, for the application of Driver’s Licence in Manitoba.

FOR TORONTO

Upon receipt of the authenticated Certificate of Driving from the DFA in the Philippines, the same should be authenticated by the Philippine Consulate General in Toronto prior to submission to the Government of Ontario, together with the Philippine Driver’s Licence Card, for the application of Driver’s Licence in Ontario.

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